Event Passport

GuideSafe™ Event Passport is used to facilitate access to meetings, events, or facilities having ten or more people. Event attendees will complete Healthcheck, a COVID-19 assessment tool, prior to entering their event. Event passport is issued based on a proprietary risk algorithm factoring your daily Healthcheck assigned risk level. After you have completed Guidesafe™ Healthcheck, press the “Get my Passport” button to get your passport. Your passport is valid for the day. Each user is assigned a unique passport number indicating their status for the upcoming event which will show a “Clear” screen or “Not Clear” screen.

If you received a status of “Not Clear” from the GuideSafe™ Event Passport for a specific event, meeting or facility, you will not be permitted to enter. Event Passport helps us manage large groups and prevent further exposure to COVID-19.

Event Passport can also be used to ensure compliance with reporting requirements by denying facility, meeting or event access to individuals who have not completed the required assessment.

GuideSafe™ Event Passport can be accessed on a phone, tablet, or computer.

Event Passport FAQs

What is GuideSafe™ Event Passport?

GuideSafe™ Event Passport is being used to help facilitate access to meetings, events, or venues having ten or more people.

How does GuideSafe™ Event Passport work?

Event attendees will complete GuideSafe™ Healthcheck, a COVID-19 assessment tool, prior to the gathering. Event Passport issues clearance to an event based on a proprietary COVID-19 risk algorithm. Each user is assigned a unique passport number indicating their status for the upcoming event.

Why is my institution using GuideSafe™ Event Passport?

The COVID-19 pandemic is an extraordinary situation requiring significant measures to create a safe educational community. For our organization, community culture is important to preserve. We are using GuideSafe™ Event Passport to manage large scale engagements like events, conferences, or large group meetings to keep our campus healthy and limit the spread of the virus.

If I receive a “Not Clear” status in Event Passport, will I really not be allowed to enter?

If you received a status of “Not Clear” from the GuideSafe™ Event Passport for a specific event, meeting or facility, you will not be permitted to enter. Event Passport helps us manage large groups and prevent further exposure to COVID-19.

Is GuideSafe™ Event Passport secure? Is my privacy protected?

GuideSafe™ Event Passport is a HIPAA compliant platform. Event Passport does not track you as a person or your location. Each user is assigned a unique passport number indicating their status for the upcoming event.

Will I remain anonymous?

Your organization will receive your information submitted through the GuideSafe™ Event Passport. The information is to ensure compliance and to identify employees or students who may need to be tested to further prevent the spread of COVID-19.

When do I complete GuideSafe™ Event Passport?

GuideSafe™ Event Passport is available after you have completed GuideSafe™ Healthcheck. After you have completed Healthcheck, press the “Passport” button to get your passport. This passport is good for 24 hours. Remember your passport number to access your passport later in the day. After the 24-hour passport has expired, you will need to complete Healthcheck again.

How do I access GuideSafe™ Event Passport?

You can access GuideSafe™ Event Passport on a phone, tablet, or computer. It is mobile-enabled so that it can be easily viewed on your phone. The site can be pinned to your smartphone home screen so that it appears as an app.